Most people have heard of the importance of encrypting their data to keep it from prying eyes. Unfortunately, that knowledge does not always translate into action, as many individuals and organizations still rely on outdated methods of transferring files, such as unsecured FTP or HTTP connections, outdated encryption methods, or email to exchange sensitive files. These methods can lead to critical failures, including data breaches or installation of malware.
Network security is a critical element of company reputation and regulatory compliance. With this information, users can learn the risks they take when they rely on outdated file transfer methods.
CONTENTS
Outdated File Transfer Methods Putting Data at Risk
Insecure Protocols
Decades ago, file transfer protocols were thin on encryption. For example, protocols like HTTP or FTP transferred data as clear or plain text. When users or organizations use these or other insecure protocols, they provide little to no protection for the data contained in the files. Anyone who gains access to the network could be able to open and read or download the files.
Weak or Inconsistent Encryption
Some users and organizations have taken the step to add basic encryption, but it fails to meet the mark in today’s cybersecurity landscape. Methods like Data Encryption Standard (DES) or Wired Equivalent Privacy (WEP) were an improvement but have critical security flaws. Reliance on these methods could make it easy for suspicious users to decrypt the files and gain open access.
Outdated Permissions
Data breaches and other cyberattacks often conjure the image of a random hacker breaking into the server, but sometimes attacks come from within. Users who do not occasionally change their passwords risk someone in their lives retaining that information and using it to get sensitive data at a later time. Similarly, organizations that collapse roles or fail to remove former employees’ permissions risk disgruntled workers using that access to wreak havoc.
Security Risks When Using Legacy Systems and Methods
Use of file transfer methods with low security is a disaster waiting to happen. Failure to update file transfer methods can result in the following:
- Data Breaches: Hackers gain access and download data to sell or hold hostage over the user or organization.
- Malware: Suspicious users install malware on the network, which interrupts normal operations or sends sensitive data to a malicious source.
- Unauthorized Access: An unauthorized user accesses files in transit or in email, with partial or full access to data in the files.
Benefits of Adopting Secure File Transfer Methods
Protect Sensitive Data
Protecting sensitive data takes a proactive approach. The best time to handle file security happens well in advance of an attack, through use of an MFT gateway or other tool. These systems put a stop in the middle of the connection, between the outside user and the internal network. Implementing an MFT gateway, for example, could allow an organization to share data with partners or potential clients without giving them access to internal servers and data.
Reduce Cybersecurity Threats
Staying ahead of cybersecurity threats calls for modern methods. Today’s hackers are more sophisticated in their knowledge and approach, which means that old file transfer methods may be easy for them to overcome. For organizations, cybersecurity requires regular attention to risky behaviors, like using email to send files between employees. Resolving these risks can reduce the threat that malicious actors pose to the organization. A robust Managed File transfer (MFT) solution offers a more secure but still user-friendly way to exchange data.
Minimize Impact of Data Breaches
Data breaches can happen despite the best efforts of the cybersecurity team. This fact does not serve to justify a failure to take preventative action. Modern network security calls for multiple levels of encryption and security, to minimize the footprint of any successful data breach. Implementing updated, secure practices can reduce the data that everyone can reach or stall unauthorized access, while administrators respond to the attack.
Allowing sensitive data to be accessed by suspicious users is a critical failing of both individuals and organizations. Still, many use outdated file transfer methods that permit it. By implementing secure file transfer practices and software, organizations improve their network security and reduce the financial and reputational damage that a data breach can do.
Hey, I’m Jeremy Clifford. I hold a bachelor’s degree in information systems, and I’m a certified network specialist. I worked for several internet providers in LA, San Francisco, Sacramento, and Seattle over the past 21 years.
I worked as a customer service operator, field technician, network engineer, and network specialist. During my career in networking, I’ve come across numerous modems, gateways, routers, and other networking hardware. I’ve installed network equipment, fixed it, designed and administrated networks, etc.
Networking is my passion, and I’m eager to share everything I know with you. On this website, you can read my modem and router reviews, as well as various how-to guides designed to help you solve your network problems. I want to liberate you from the fear that most users feel when they have to deal with modem and router settings.
My favorite free-time activities are gaming, movie-watching, and cooking. I also enjoy fishing, although I’m not good at it. What I’m good at is annoying David when we are fishing together. Apparently, you’re not supposed to talk or laugh while fishing – it scares the fishes.